Rules of The Jadavpur University Library

Hours of opening

1. The hours of opening of the Library shall ordinarily be as follows :

a) Reading Rooms
i) 10-20 A.M. to 8 P.M. daily, excepting Saturdays and University holidays.

b) Circulation Section
I) 10:35 A.M. to 5:15 P.M. daily except Saturdays and University holidays.

c) administration & Technical Sections

i) 10:20 A.M. to 5:15 P.M. daily, excepting Saturdays and University holidays.
ii) 10:20 A.M. to 4:30 P.M. on Saturdays.

( Note : Under urgent, abnormal and unforeseen circumstances, the Library or any of the sections may be opened later or closed earlier than the scheduled hours, by the Chief Librarian).

Loan of Library Books and other materials

GENERAL RULES

Manuscripts, Reference Books, rare and valuable books, costly Art Books with plates and those kept in the Reading Room and Reference Section, as well as the current numbers of periodicals shall not ordinarily be issued.

On the recommendation of a head of a department, however, any such item excepting manuscripts and Rare and valuable books, may be issued to a departmental library for a specified short period, not exceeding three days. The bound volume of periodicals may be similarly issued. The departmental library shall not issue the same to any member for home use.

Staff

i) Unless otherwise specified, every member of the library is entitled to use of the Reading Rooms and the Reference Section; as well as to borrow books from the Library.

ii) Such a member will not be entitled to keep with him, on loan, more than such volumes at any time as announced from time to time. Each book will have to be returned within a such period specified at the time of the date of issue. He will not be entitled to take on loan any books prescribed as text.
iii) Every member of the teaching staff is entitled on registration to use the Reading Rooms and the Reference Section, as well as to borrow 15 books (of which not exceeding 5 from DL) from the Library. Professor Emeritus may also borrow 5 books at a time.
iv) The borrowers of Salt Lake Campus may borrow total(both from CL and DL) number of books designated for each category from the Salt Lake Campus Library.

v) A book on loan may be recalled at any time.

vi) Books not yet processed, will not be lent out.

vi) To ensure a due compliance with the above rules, the Chief Librarian will seek the co-operation of the heads of departments in securing the return of overdue books from members of their respective departments.

vii) A member of the University staff other than the teaching staff is
entitled to keep with him, on loan, three volumes at a time from the Central Library. The non- teaching staff members of the Salt Lake campus may transfer his membership card and may avail same facility.

vii) (a) Research Fellows/ Research Assistants/ Research Associates without any stipend and teachers of other institutions engaged in research work in the University with the permission of the authorities, are entitled on registration, to use of the Reading Rooms and Reference Section of the Library.

(b) They may also take books on loan to the maximum limit of five volumes
at a time, ( of which not more than 3 vols from the DL) for a period of a month only, by making a deposit of Rs.500 /- only, which is refundable, with a written recommendation from the teacher/Research guide under whom he is working.

Staff of Jadavpur Polytechnic & School of Printing Technology

viii) (a) The teaching staff of the Jadavpur Polytechnic and of the School of Printing Technology , may on registration, make use of the Library Reading Rooms ;and Reference Section.

(b) Only on the recommendation of the Principal of the respective institution, who shall stand as guarantee, such people may be allowed facilities for borrowing books, not more than two at a time, for a period of a fortnight only.

University Student

ix) Any Undergraduate student of the University including a casual student on
registration will be given one reference card entitling him to use reading rooms. On depositing Rs.50/- only he will be given 4 Loan Cards, which will entitle him to borrow two books from the Departmental Library and two from the Central Library.
x) Any Postgraduate student of the University including a casual student on
registration will be given one reference card entitling him to use reading rooms. On depositing Rs.50/- only he will be given 5 Loan Cards, which will entitle him to borrow two books from the Departmental Library and three from the Central Library.
xi) The deposit is refundable to a member at any time, on his obtaining a
certificate from the Library that, he has no books with him and that he has returned the membership cards.

xi) For the loss or non-return of any membership card a student will be charged @ Rs 10.00per card.

xii) Membership cards which are not transferable, will be issued on application to the Chief Librarian along with appropriate documents such as appointment letter, fee books as the case may be.

xiii) Only books fully processed and shown in the card Indexes may be issued for home use. Rare and valuable books, art books with plates and Reference books are excluded from this category.

xv) The Loan Card is to be surrendered at the Circulation Counter whenever a book is taken. It will be returned to the student on his returning the book.

xvi) Each book issued to a member must be returned within the period specified
at the time of issue. The normal retention period of books to be issued from the Central Library and the Departmental libraries shall be as follows:

a) 15 days in case of students
b) One month in the case of Research Fellows/Associates and a non-teaching staff
c) One month for teachers and for all other categories of users.

xvii) A book having no demand may be re-issued to a borrower for subsequent terms, each term to be of duration equal to the normal retention period of loan mentained above. If there be any demand for the book, the borrower shall return the book on notice from the CL/DL.

xviii) Borrowers retaining books beyond the specified period shall be required, unless wholly or partially exempted by the Chief Librarian, to pay a late fee at the rate of 30 paise per volume, per day, for the period of 30 days. If any book be retained by the user beyond an overdue period of one month, an overdue charge @ 50 paise per book per day of such period shall be levied.

xix) Members held responsible for the loss, damage, defacement or mutilation of books shall be liable to compensate the Library in such a way as may be determined by the Chief Librarian or the Library Committee.

xx) At the time of borrowing a book, every member is expected to examine it carefully and immediately bring to the notice of the Officer -in - charge of the Circulation Section, any mutilation, defacement or damage, found in the book; otherwise, the person to whom the book was last issued will be held responsible for any damage, defacement or mutilation, detected at the time of return.

xxi) Members should consult the Card Catalogue (Author, Title or Subject Indexes) kept in the Circulation Section, for finding out the call-numbers of the books required by them, fill in the Requisition Slips and place the same every day, in the special wooden box provided for the purpose. Incomplete requisition slips cannot ordinarily be attended to.

xxii) Books will be issued ordinarily from 1:30 P.M. to 4 P.M. for the requisitions received by 12 Noon on that day. For the requisitions received after 12 Noon, books will be issued between 10:30 A.M. and 12 Noon on the next day.

xxiii) A student may register a demand for any book which is out on loan and such book will be issued to him according to the priority of registration of demand.

xxiv) No student will be allowed access into the Stack Room without the permission of the Chief Librarian.

xxv) A student may submit more than one requisition at a time, to enable him to borrow any book of his choice.

xxvi) Students of the part-time Degree Course (Evening) shall have equivalent facilities for the use of the Library under conditions mentioned above.

Ex-Students & Alumni

xxvii) (I) Any ex-student or member of the Alumni Association applying for facilities of borrowing books from the University Library, may be given special permission at the discretion of Chief Librarian upon depositing an amount equivalent to the value of the book, not more tha 2 books can be lent to them at a time, period of loan being a fortnight.

ii) They may, however, use the Reading Rooms and Reference Section of the Library, on being permitted by the Chief Librarian to do so.

Students of the Jadavpur Polytechnic

xxviii) On the recommendation of trhe Principal, a student of the Jadavpur Polytechnic may enroll himself as a member of the University Library, under the same rules and conditions covering membership of the University Students.
xxix) He will not, however, be entitled to borrow more than one Book at a time.

Members of the University & Book Donors

xxx) A member of the University or a Book Doner may borrow four books at a time, for the period of a fortnight only.

Use of the Reading Room

I) Members of the Staff shall use the Faculty Reading Room at a top floor.

ii) Students shall use the ground floor Reading Room where a large number of text-books, parallel studies and reference books have ben kept on open shelves for their use.
iii) A student must show his Reference Card, if demanded , at the time of entering the Reading Room.

iv) A student may take from the reading room collection two books at a time, after surrendering his Reference Card tothe officer-in-charge of the Reading Room. No requisition is necessary for the purpose.

Before he leaves, he must return the books at the Reading

v) While studying in the Reading Room a student may also requisition any book from the Stack Room necessary for his study. Such requisition should be submitted to the Officer-in-Charge of the Reading Room, who will arrange for the supply of such book.

vi) Books kept in the Reading Room cannot be issued for home use. In special cases, however, Chief Librarian may allow over-nignt issue of any such book, on condition that it must be returned next morning or next working day at 10:15 A..M.

Such issue will be made against his Loan Card only, not allowing the borrower to exced the limit of two books at a time for home use.

vii) Any student misusing this facility of over-night issue will be fined @ 50 nP per day and will be refused such facilities in future.

viii) The reader will be held responsible for any damage, loss, defacement or mutilation of any book, while it is in his possession .

ix) When there is any increase in demand for a paraticular book or books in the reading room collection, the Officer-in-Charge of the Reading Room shall regulate the use of such book/books in such a manner that, it is not monopolized by any reader.

x) Books kept in Reading Room collection shall not ordinarily be issued to the staff. Only, in case of emergency, the Chief Librarian may allow a short-term loan, without prejudicing the interest of the students.

xi) A student not in possession of his Reference Card temporarily, may, obtain permission from the Chief Librarian to use the Reading Room.

xii) (a) Only the books available in the Reading Room collections and those requisitioned by the reader from the Stack Room can be consulted in the Reading Rooms.

(b) Personal books, belonging to other libraries, and books of University Library already borrowed against the Loan Card as well as Flat Files or Cover Files shall not be taken inside the Reading Rooms.

xiii) For reading anything mentioned in category xii b) , the students shall use the seats to be specified by Chief Librarian.

xiv) Readers are not allowed to take any inside the Reading Rooms, excepting their writting papers, note books or exercise books.

xv) Current issues of periodicals displayed in the Periodicals Reading Room (1st floor) , as well as the unbound issues, must be consulted in this reading room. These are never intended for home issue.

xvi) Bound volumes of Periodicals will, however, be treated as books for the purpose of consultation in the Reading Room meant for books only.

xvii) Only members of the Library, duly registered, shall have access into the Reading Rooms. No outsiders should be taken inside without the knowledge of the Chief Librarian or the Officer-in-Charge of the Reading Rooms.

Reference Section

I) The Reference Section in the top-floor Faculty Reading Room shall have on open shelves all types of conventional reference tools, as well as, standard subject references and classics. They are exclusively meant for consultation in the Reference Section only and must not be removed to anyother place without the permission of the Chief Librarian.

ii) Any student in need of consulting any book kept in the Reference Section shall obtain the permision of the Chief Librarian or the Officer-in-Charge of the Reference Section, for the purpose. His Reference Card entitles him to the use of the Reference Section in addition to the facilities provided in the Reading Rooms.

iii) As in the case of Reading Rooms, readers of all categories using the Reference Section, are not allowed to take anything inside, excepting their writing papers, note books or excercise books.

iv) Books consulted, must always be left on the table and should not be rrestored by the reader. The attendants in the Reference Section will do that job.

v) For access to books kept in locked almirahs in the Reference Section the Officer-in-Charge should be approched.

Research Rooms & Study Carrels

I) University Research Fellows and Research Scholars enjoying research stipends or scholarships, University teachers and teachers from outside institutions engaged in research work in this University with the approval of the authorities, may use the Research Rooms and Study Carrels.

ii) There will be twenty four research seats, two each in the eight research rooms and one in each of the study carrels, for allotment to research workers.

iii) The seats will be allotted to persons applying for the same, by the Library Committee, on recommendation of the Chief Librarian, strictly in order of priority of application and according to the rules framed for the purpose by the Library Committee.

iv) Library books and other reading materials necessary for research work, shall be issued for use within the Library precinets only, in the name of the person using them, who would be solely responsible for their safe custody.

v) If urgently required, the Chief Librarian may recall any book so issued.

vi) The occupant of a research seat shall forfiet his reservation, if he does not utilise the facilities regularly, or if he is found to be absent for more than 30 days without any intimation to the Chief Librarian.

Departmental Cubicles

Departmental Cubicles in the Faculty Reading Room (Top Floor) are meant exclusively for the use of the teaching staff. Books and journals kept in such cubicles are meant for reference and consultation and not for home use.

General

I) While in the Library , all persons shall observe basic and elementary principles of library ethics, obey the rules and proceduresof the library and submit to discipline enforced by the Chief Librarian.

ii) Talking, sleeping, smoking or loitering in the Library is not allowed.

iii) While entering the Library, all peresonal effects, such as attache cases, portfolios, satchels, umbrellas, flat files or file covers etc., books not belonging to the University Library; books borrowed from the University Library nut not meant to be returned to the Library shall be deposited at the Check Counter and a numbered token obtained from the attendant at the Counter.

iv) Facilities provided for depositing personal belongings at the Check Counter can be enjoyed only for the period the depositor is actually present in the Library.

v) Articles deposited must in all cases be taken back when the depositor leaves the library or at the most before the library is closed for the day.

vi) Although all possible care will be taken for the safe custody of the articles deposited, the administration does not accept any responsibility for any damage or loss of the same. It is advisable not to bring valuable things to the library and deposit them with the attendant at the Check Counter.

vii) Persons given tokens in lieu of an article or articles deposited shall be held responsible for loss or damage of any token while in their possession. A fine of Re. 1/- will be charged for loss or damage of a token.

viii) Loss of token should be immediately brought to the notice of the Chief Librarian so that, necessary steps may be taken to stop the delivery of article or articles deposited against the token to a person presenting the lost token. Delay of failure to do this may result in delivering the article or articles to a wrong person, on presentation of the lost token.

The administration does not take any responsibility in the later case.

ix) Readers of all categories must register their present address at the office of the Library and notify the office of any change, in writing.

x) Library Cards, both Loan and Reference, are not transferable.

xi) In case of loss of a Library Card a duplicate one may be issued, for which a fee of Re. 1/- only will be charged.

xii) If at the time of withdrawal of deposit a member fails to return the Library Cards, a fine of Re.1/- only pere card will be deducted from his deposit.

xiii) If a depositer does not claim refund of his library deposit money even after three years of cessation of his studentship the deposit will lapse automatically.

xiv) Books of the University Library may be issued to other recognized libraries, on inter-library loan system, on a reciprocal basis only.

xv) The Library Rules framed above, may be altered or amended or new rules may be added to the existing ones by the Library Committee, which shall be effective and binding on all concerned.